Digitization Services: What is scanning document management system?

Digitization Services: What is scanning document management system?: Document Management System :                                                       Document management system is computer based or you cou...

What is scanning document management system?

Document Management System :
                                                      Document management system is computer based or you could work online. Document management system is a process to convert paper document into digital format and it helps to store, track  and manage all digital or software data.

Scanning Management System :
                                                   Scanning document management system help to scanned all your paper document. The scanner depends on paper, thats why need to use number of scanners.
OCR - Optical Character Recognition is a most important part in scanning management system.

Scanning Management System

Digismartek : offers best document management system software.

• Check paper document
• Scanning paper document
• Transfer into computer system
• Easy to Search
• Easy to share

1. Check Paper Document :
                                           When we are ready to document management system, compulsory check all paper. Because of sometimes paper has damaged, need to check quality of paper documents.

2.Scanning Paper Document :
                                               Use different scanner, scanner depends upon quality of paper documents. You will need manpower if  you have more than one crore paper document.

3. Transfer into Computer System :
                                               After scanner , transfer your paper document into computer system.In computer system you could create different folder or index .

4.Easy To Search :
                               How you could  find one page, phrase or file from different of paper documents or files.Document management system is a easy way to find the information which is you want within second.

5.Easy to share :
                            Easily share your files with the others.






                                            

Digitization Services: Digitization Services | Scanning Document Manageme...

Digitization Services: Digitization Services | Scanning Document Manageme...: Digismartek has experienced resources and best infrastructure to provide best document management services to end user.  D...

Digitization Services | Scanning Document Management System

Digismartek has experienced resources and best infrastructure to provide best document management services to end user. 

Digitization or Document management system process :

1.      Collect all Documents 
2.       Document Preparation for Scanning process
3.      Start to document scanning process
4.     Document format conversion
5.      Indexing and Data Entry
6.      Ready to use Document Management System Software

 
    1.Collect Document : 

•     Need to collect your all document, to those documents which is you want to      convert digital format.

     2. Document preparation for scanning process :

•      Need to remove threads, pins, staples.

    3. Start to document scanning process :

•      In this process ,capture all content of document in the format of CD, DVD or      in the digital image.

•      Need to scanned Historical and Fragile documents with great care.

   4.Document Format Conversation :

•       Perform Optical character Recognition on the scanned image

•      Create PDF file

   5.Indexing And Data Entry :

•      Data Entry done as per client requirement 

•      Indexing all electronic data.

   6. Ready to use document management system software

•       Help to relocate documents from one place to another place.

•       Supports document format like .TXT , .DOC , .PDF , .JPG , .JEPG

•       Search content by using sing word or phrase or index. 

Advantages of Digitization Process  :  

1.     Manage or search file 
2.     You can access multiple documents at the same time.
3.     Increase your business
4.     Save money as well time 
5.     All time secure your document like secure document storage

 
   
     

Digitization Services: Why bank document management system software is im...

Digitization Services: Why bank document management system software is im...: For unique needs Banking customers expect personal and accurate communications from their respective companies. They expect quick res...

Why bank document management system software is important for bank | Bank document management system software

For unique needs Banking customers expect personal and accurate communications from their respective companies. They expect quick result to be timely and efficient. Digismartek develop Document management system software for successful banks  .DMS software helps to bank , higher level of customer satisfaction.

1. Every bank need to use DMS software because it maintain all type of paper document which is associated with the loan application into digital format.
2. Easy to find document location, using this software bank can find customer document within one click.
3. For bank it is very difficult job to manage all customers paper documents which is related to loan, opening account, or any type of process. But using DMS software it will get  easy way.
4. DMS help to protect banks data.
5. This software helps to managing and sending document  from one place to another place.
6. Bank can store  customers all type of information from the time an account has opened.The process are online.
7. Faster and Better Customer Support
8. Banking DMS has a set of different  type of features it allows MS Word and Excel files as well as image files which are created by scanning document management.

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Digitization Services: How could you convert hard copy documents into dig...

Digitization Services: How could you convert hard copy documents into dig...: Document Management System Software is a best solutions for you to convert hard copy documents into digital documents or computerized docu...

How could you convert hard copy documents into digital documents? | Scanning Management System Process

Document Management System Software is a best solutions for you to convert hard copy documents into digital documents or computerized documents or online documents.
If you have number of paper documents and you need to transfer it one place to another place then how could you manage this within less time.Its totally wasting  of time as well as money.

Scanning Document Management :

                                                     

1. Paper Documents
2. Scanner
3. Create PDF File Format
4. Search File 
5. Transfer File

- Scanning management system plays an important role in DMS software. Without scanning we can convert paper document into digital format.We have done scanning process with the help of different type of scanners. The scanner depends upon size and quality of paper document.

- So, collect your all paper documents those are old as well as new . Remove staples, pins and hard cover.And then your document is ready to scan.

- Scanning process, if your document is more than one lac (1,00,000) then  you need  manpower. Digismartek will provide manpower as wel as scanner too for DMS process.

- After scanning paper document converted to PDF format, or any other format.

- Search file helps to find your document immediately with the hep of Index, Keywords, Phrase.

- Then you ca transfer your file from one place to other place.
You can visit digismartek website www.digismartek.com

Best Advantages of DMS or Scanning Management System :

1.  Cloud Access : 

                           Now a days everything in business takes place digital as well as online. In office or organisation anyone can upload and download document  at any time .That's why cloud access is important.
         
      2.  Physical Space :
                         
                           Some time office space is wasted for paper document. DMS helps to save this all documents in one system / computer /online.

Lets see the image












          3. Better Customer Services
          4.Lower Cost
          5.Instant Access
          6.Increase in Productivity
          7. Strong Security.
          8.Easy to use
          9. Storage Document
          10. Classification of Documents         

Digitization Services: Digitization Services | Document Management System...

Digitization Services: Digitization Services | Document Management System...: Digitization means we can convert paper document into digital format , the format might be an image, audio, video ,documents, sound. Di...

Digitization Services | Document Management System

Digitization means we can convert paper document into digital format , the format might be an image, audio, video ,documents, sound.



Digitization Process : 
                                 Digismartek's  Digitization Process,We have done number of steps  when we transfer paper document into digital format. The steps are :

• Collection of Files
• Document Preparation
• Scanning Document
• Quality Control
• Indexing and Uploading
• Search and Retrieval

1. Collection of Files :

• When we  transfer paper document into digital format that time,need to collect all documents, the documents are old as well as new.

 

 
                                                                     

2. Document Preparation : 

•  Properly check all documents, remove staples,pins or damage part of documents. Collect all document in one place. 

3.Scanning Document  :

•  Scan document one by one and store in one folder.

4. Quality Control :

•  Checks on preparation of all type of files to confirm with internal specification also clients requirements.
• Focusing on quality checking

5. Indexing and Uploading :

• Indexing , uploading and data entry is the most important part in document management system.
• Manage all document index wise 

6.Search And Retrieval :

• You can search your document with the help of index like number, word, sentence.
• Within second you will get all information  related to  your search.   

                                               
                                               

                                     

• 
  

            

Going paperless is a great idea

Going paperless is a great idea with the help of Document Management System. DMS helps to convert paper document into digital format.









When convert your paper document into digital document, Digismartek provides different type of services like -

• CAPTURE
• INDEX
• STORAGE
• METADATA
• WORKFLOW
• SECURITY
• PUBLISHING

1. CAPTURE  :  With the help of scanner and printers you can capture all paper documents . In capture used two type of software such as -

           i. Optical Character Recognition
          ii. Optical Mark Recognition
 
           i. Optical Character Recognition : It helps to convert digital images into machine readable text.

           ii. Optical Mark Recognition : OMR software used to extract values of check-boxes or                            bubbles.

      2.  INDEX :  It helps to track  electronic documents.

    

      3. STORAGE :  It  helps to store all type of electronic document.

       

      4. METADATA : Metadata is a process of describing other data in details.

        For Example : In a library there are many type of book available . Those books are form different authors , different subjects and all. If you will search book on particular author that time you used metadata, Like Author Name is your Metadata.      

      5. WORKFLOW : Workflow is really a complex process and document management system have a built-in workflow module.Workflow is divided into different type of modules -

             i.  Manual Workflow

             ii. Rules-Based Workflow

             iii.The Term Workflow

     6. SECURITY :  Document access available for  certain type of people or group of people.

     7. PUBLISHING : Publishing use following stages - 

               i. Acquisition

               ii. Copy Editing 

               iii. Production

               iv.  Printing 

                v.  Marketing

                vi. Distribution   

  

Digitization Services: How Document Management System Software Supports B...

Digitization Services: How Document Management System Software Supports B...: The best way to actually succeed in business regardless of your  industry, is to place the customer at the center of all decisions or choi...

How Document Management System Software Supports Business

The best way to actually succeed in business regardless of your  industry, is to place the customer at the center of all decisions or choices thus you will deliver the most effective results.


Document Management System Software Process :

Document management system software is a best solutions for paperless business or office. 

      Paperless       Office 

For DMS software you need to use number of components.Some of them is Capture, Storage, Index,Metadata, Workflow, Security.
You can use metadata to store each and every document.The resulting extracted text can be assist users in locating  documents by identifying probable keywords or providing for full text search capability, or can be used on its own. Extracted text can also be stored as a component of metadata stored with the image or text.

Main important features of Document Management System Software :

1. Access From Anywhere 
2. Customized as per requirements 
3. Workflow Management 

1.Access From Anywhere :
    Define your access levels and your onshore, offshore teams, clients, suppliers, vendors and the stakeholders can access and update data irrespective of their physical location. You customer acquisition rates up as the response time with all information at your fingertips.

DMS enables users to scan and store digital data in a very efficient way, providing several powerful tools and time - saving features to keep your content highly accessible, exceptionally organized, and working hard for you.

Built-in Optical Character Recognition (OCR) engine, the content can be made searchable by word , Phrase or number. You can also search on the search tags entered at the time of scanning. User can Search on Folder- File Structure.

In the Document Scanning step, the documents will be categorized into several categories for the ease of retrieval. The documents which are not categorized at the time of scanning will be store under the head of unidentified documents.

2.Customized As Per Requirements -
    We can provide customized solutions to meet you specific requirements. Our strong experience with customized features and functionality helps us to quickly integrate features and develop solutions in fairly quick time-frame, resulting in reduced costs for you.

3.Workflow Management -
       In document management, use workflows to route documents from person to person so they can each complete their document management tasks, such as reviewing documents,approving their publication or managing their disposition

How to transfer paper documents to computer

Office will be paperless is a great idea but what about previously and important  paper documents.Here is smart solutions for paper document.

Document Management System Software is a best solutions  to convert  paper document into digital document. It helps to store all type of information.

Component of Document  Management System Software  :
With the help of component, document management system software process is done

- CAPTURE
- INDEX
- STORAGE
- METADATA
- WORKFLOW
- SECURITY
- PUBLISHING




  1.CAPTURE  :
                    Capture helps to Accepting and processing images of file or paper documents from scanners as well as multi-function printers.

  2.INDEX :
                 Index helps to keeping track of unique document identifiers.

  3.STORAGE :

•        Store all electronic documents.
•        Migration of the documents from one storage media to another.

4.METADATA :

            MetaData Organize

•          Electronic Resources,
•          Provide Digital Identification,
•          Helps Support Archiving
•          Preservation of the Resource.

  5. WORKFLOW : 

                       Document management systems have a built-in workflow module.

6.SECURITY  :

                        Allows an administrator to give access to only certain people or groups of people.

7.PUBLISHING :

                       Following stages have done

• ·          Acquisition,
• ·         Copy Editing,
• ·         Production,
• ·         Printing and Marketing and
• ·         Distribution. 

    

Digitization Services: Should we used document management system software...

Digitization Services: Should we used document management system software...: Change the way you work by getting the most out of your document management solutions. This software is really useful for bank?  Yes!! ...

Should we used document management system software for bank

Change the way you work by getting the most out of your document management solutions. This software is really useful for bank? 

Yes!! This document management system software is important or useful for bank as well as all type of organisation.

Suppose this is your clients paper document.Sometimes  you will need this document,How could you find particular documents from this all paper documents?

If you used Document Management System Software for your paper document, it is easy way to find out any type of documents within single click. 

Bank Document Management System Software.

- Simple

- Easy

- Effective

- Paperless

- Usually, Banks of various types and sizes often face problems when it comes to with real-time access to client documentation when operating within many branch locations and departments.

- In such cases, Bank Document Management System helps such banks by providing high quality customer services as well as reducing the operation expenses.

- This is done by allowing authorized users access to client maintenance documents instantly.

- Banks need to handle huge amounts of documents which require physical space for storage.

- These are the KYC (Know Your Customer) records which is the information obtained by the banks regarding their customers so as to ensure that their services are not misused.

- Banks are required to periodically update these records to prevent frauds in customer accounts

Why document management system software is important for all organisation?

 Document Management System is an electronic system which is designed to manage and organize paper documents using software and act as digital filing cabinets. The organizations use this software to convert old documents into e-files that helps the user to centrally store the documents and access them with ease.

Document Management System 

     Paper documents generated in the office can be converted into e-files using the process of Capture. The stored e-documents should be set up with standard document finding system such as Index which helps the user to quickly find the required document and increase productivity.   

Features of Document Management System Software : 

Physical space

Digital Archiving

Centralized Location

Physical space:

     DMS stores the scanned files on servers. These e-documents takes way less storage space than the paper documents.

Digital Archiving:

      DMS electronically stores past and present documents, hence, it makes it easier for the user to track the revisions in the files and also revert back to older documents for reference.

Centralized Location:

     DMS are stored in a centralized location where many users can access the document. This gives the user an easy access to documents which are collaborated between many users

Thats Why Document Management System Software is important for all type of organisation.

Document management system software process

Document management system software

Idea for Paperless Office

Today world is really forward. Each and every organisation have tried their office will be paperless. paperless office is possible with the help of Document management system softwre .

  Document management system software help to transfer paper document into digital. It means that your all document will show digitally that is  which will  not paper document.

Scanning Document Management System

With the help of Scanning document software we could transfer paper document into digital.

The scanning process are -

- Capture

- Barcode Recognition

- Metadata

- COP(Optical File Recognition)

- ScannerVisionProcessing

 - Route

- File Server

- DataBase

- DMS

For paperless office the document management system software accepted the file format is word document, Excel Sheet, power point presentation, images.

Main Characteristics of Document Management System Software 

1.     Paperless office
2.   Reduce manpower
3.     Minimize human error
4.     Reduction of operation cost
5.      Increase productivity
6.      Reduced Storage Space
7.     Enhanced Security
8.      Improved Regularity compliance
9.      Easier retrieval
10.      Streamline workflow

Who can used Document management system software 
   

1.  Municipal Corporation
2.  Cantonment Board
3.  Defense
4.  Post Office
5.  Navy
6.  University
7.  Educational Institute
8.  Banks
9.  Hospital
10.  Private/Corporate

Idea for Paperless Office

Today world is really forward. Each and every organisation have tried their office will be paperless. paperless office is possible with the help of Document management system software .

Scanning Document Management System

  Document management system software help to transfer paper document into digital. It means that your all document will show digitally that is  which will  not paper document.

With the help of Scanning document software we could transfer paper document into digital.

The scanning process are -

- Capture

- Barcode Recognition

- Metadata

- COP(Optical File Recognition)

- ScannerVisionProcessing

 - Route

- File Server

- DataBase

- DMS

For paperless office the document management system software accepted the file format is word document, Excel Sheet, power point presentation, images.

Main Characteristics of Document Management System Software 

1.     Paperless office
2.   Reduce manpower
3.     Minimize human error
4.     Reduction of operation cost
5.      Increase productivity
6.      Reduced Storage Space
7.     Enhanced Security
8.      Improved Regularity compliance
9.      Easier retrieval
10.      Streamline workflow

Who can used Document management system software 
   

1.  Municipal Corporation
2.  Cantonment Board
3.  Defense
4.  Post Office
5.  Navy
6.  University
7.  Educational Institute
8.  Banks
9.  Hospital
10.  Private/Corporate

Why you need Document Management System For your Bussiness

Document Management System is really useful for big organisation. Today all type of organisation use Document Management System because  it helps to save time as well as money. You can change the way for your work ,by getting the most out of your document management solution.

          Document management system use services like 

• Capture 
• Index
• Storage
• Metadata
• Workflow
• Security
• Publishing 

          Document management system software helps to you transfer your paper document into digital document.It could  helps immediately  to find out  your any type of documents.

Document management system

  

DMS Process need to transfer paper Documents into Digital

Paperless Office

   Lets see here, if you would not use Document management software for your office you can see first image.How could you find your particular documents from this all paper document.Totally you will get confused or waste of time. This is really good for your business? 

Don't be over think all of these, You just need to use Document management System Software for your organisation. Document management system software helps to manage your record by index. . Indexing is  keeping track of unique document identifiers.

Use of Document management system software : 

• Safe And Secure
• Your office will be paperless
• Comprehensive Document management 
• Document tracking
• Instant Document Access 

why we use Document Management System Software

http://goo.gl/gMuxyR

Electronic Document managment system Software Solutions

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Bank Document management system software

Electronic document management system software

Document management System Software Phase

Digitization - Document Management System Software

Digitization phase

From time to time your loopy approximately to study new affairs

Documentation:  

Documentation is a fixed of documents provided on paper, or online, or on virtual or analog media, consisting of audio tape or cds. Examples are user publications, white papers, online assist, and brief-reference courses. It is becoming less commonplace to look paper (tough-copy) documentation. Documentation is distributed through web sites, software products, and other on-line packages.

Document Management System 

Whats Document Management System - you get some idea from this diagram..Don't be careworn