Why document management system software is important for all organisation?

 Document Management System is an electronic system which is designed to manage and organize paper documents using software and act as digital filing cabinets. The organizations use this software to convert old documents into e-files that helps the user to centrally store the documents and access them with ease.

Document Management System 

     Paper documents generated in the office can be converted into e-files using the process of Capture. The stored e-documents should be set up with standard document finding system such as Index which helps the user to quickly find the required document and increase productivity.   

Features of Document Management System Software : 

Physical space

Digital Archiving

Centralized Location

Physical space:

     DMS stores the scanned files on servers. These e-documents takes way less storage space than the paper documents.

Digital Archiving:

      DMS electronically stores past and present documents, hence, it makes it easier for the user to track the revisions in the files and also revert back to older documents for reference.

Centralized Location:

     DMS are stored in a centralized location where many users can access the document. This gives the user an easy access to documents which are collaborated between many users

Thats Why Document Management System Software is important for all type of organisation.